AVI Limited (AVI) is a South Africa-based branded consumer products company with a primary listing on the Johannesburg Stock Exchange (JSE: AVI). The company manufactures, processes, markets, and distributes a wide range of branded products in the food, beverage, footwear, apparel, and cosmetics sectors. AVI’s portfolio features over 50 brands, many of which are household names in South Africa. The business is structured into several core segments. The company offers various career and graduate opportunities across its diverse business units and locations. Job seekers can find openings on the official AVI careers website.

Key Areas of Impact:

General HR Administration and Office Support

• Responsible for all administration related to employee life cycle including new engagements, benefits, employee changes, leave analysis, terminations, etc
• Communicate payroll deadlines;
• Communication and understanding of HR Policies and procedures to employees.
• Assist with annual processes and performance management.
• Prepare monthly Business Unit HR Update reports as well as quarterly review reports;
• Attend to general requests/queries from internal and external customers
• Follow up on all referred queries/complaints to ensure they are dealt with and followed through
• Prepare and distribute internal and external correspondence for HR department
• Check that all relevant HR documentation have been received and keep all HR and confidential documentation and information up to date in a safe and secure environment
• Provide all parties timeously with the relevant and accurate requested HR documentation
• relations
• Initiate SAP workflows on behalf of managers, ensures approval and submission to Payroll (Recruitment, change workflows, termination workflows, overtime, allowances).
• Generate HR reports and excel pivot graphs as required
• Inform Line managers and the Executives of Long service payments that need to be processed and arrange certificates.
• Update monthly organograms and send them to respective BU’s
• Ensure that payroll tracker is in place and check that the changes have been done on the monthly payroll variance.
• Act as a first point of contact for any HR-related query

Learning and Development Administration

• Track and submit all Business Units training initiatives to L&D Training and Events;
• Support all training initiatives Workplace Skills Plan (WSP); Annual Training Report (ATR); and Employment Equity Plans;
• Co-ordinate and track all Educational Assistance.
• Co-ordinate training and induction sessions;
• Addresss general training queries received from management and employees
• Provide parties timeously with the relevant and accurate HR documentation by compiling data for training activities.

Performance Management and Appraisal Administration

• Collate IPA’s for all employees across all BU’s (goal setting, MYR and YER) and save on HR L-drive
• Provide parties timeously with the relevant and accurate HR documentation with regard to performance management and appraisals.
• Keep a tracker of the status of the IPAs and update timeously

Transformation Administration

• Serve as a point of contact and provide required employee information for the management information pack for BBBEE;
• Co-ordinate all Employment Equity meetings and take minutes if required

IR Administration

• Co-ordinate training sessions for line managers where applicable to ensure a thorough understanding of IR policies;
• Ensure accurate record keeping of IR matters on SAP
• Assist in internal disciplinary hearings, appeals and grievance meetings and take minutes if required.
• Assist with collating and preparing all documentation/information for Disciplinary Hearings

Recruitment Administration & Termination Process

• Conduct B & C bands interviews if required
• Assist line managers with onboarding of successful candidates and take-one documentation specific to each business unit.
• Update & maintain new starter tracker and co-ordinate onboarding
• Liaise with Recruitment regarding any recruitment query
• Prepare relevant documentation in advance of appointments;
• Draft Letter of Appointments and change letters on SAP FIORI
• Ensure all terminations WF’s are approved
• Submit termination packs to Payroll via Sharepoint
• Conduct exit interviews and give line manager feedback
• Send the exiting employee their termination express pack

HRIS System Administration

• Conduct integrity check of master data to ensure all data is complete and accurate
• Liaise with staff regarding Death and Disability Claims for provident fund
• Inform Line managers and the Executive of Long service payments that need to be processed and arrange certificate

Employee Benefits Administration

• Administration of all employee benefits (Pension fund, provident fund and medical aid)
• Conduct Annual medical aid verification audit
• Ensure smooth transfer of retirement funds of new starters
• Liaise with the Benefits team with any Benefits related query

Employee Assistance

• Assist the HR Officer and HR Manager with the administration around the employee Wellness plan, including the ongoing communication of the Lyra wellbeing offering;Employee Assistanc

What It Takes to Succeed:

Experience that set you up for success:

• 2 – 3 Years HR Administration experience
• SAP HR
• Advanced Excel (graphs, pivots) and powerpoint
• Month end SAP payroll processing and HR Reporting

Qualifications & Certifications that will contribute to your success:

• A Degree/Diploma in HR